Contego Safety Solutions Ltd
Wearmaster House, Malthouse Lane, Hurstpierpoint, BN6 9LA
JOB IDENTIFICATION: Accounts Assistant
Salary: £23,000 to £27,800 pa (40 hours per week)
Reports To: Finance Manager
Hours of Work : Normal working hours are flexible between 6.00 and 17.00 Monday to Friday. Remote working considered
- Experience in a similar role
- Sage Line 50
1. Contego Safety Solutions Ltd overview
Contego Safety Solutions Ltd is a proactive company supplying Workwear and Personal Protective Equipment. Founded in 1995 as a family business originally, Sussex Safetywear. The family remain in Director control today with the help of the robust and experienced management team. We design and distribute, WEARMASTER® our own brand in safety and workwear products together with the distribution of leading brands. Our in-house garment refinishing department gives us flexibility and a comprehensive offering to our customers. Our target is mid to large size serious about safety companies that commit themselves to a working cooperation with our dedicated team.
Our strapline summarises our provision: Protecting People Everyday
Our Mission
The mission of Contego is a commitment to “Perfect Customer Service” delivered with professionalism, friendliness, individual care and company personality, ensuring every interaction is truly a pleasure for everyone.
Our Vision
To be the company that customers love to deal with. Our service and our products are the motivation that keeps them coming back, driving our sustainability and profitability.
Our Values
Respect: – We show appreciation, and offer support freely.
Careful: – We’re accurate and place emphasis on attention to detail.
Innovation: – We think ahead of the game, for a better tomorrow.
Empowerment: – We recognise talent and develop those around us.
Personal Accountability: – We do take responsibility for all our actions.
Focus: – We focus on continually improving, ensuring we deliver real results.
Integrity: – We’re honest to our colleagues, our suppliers, our customers and ourselves.
Teamwork: – We work together with a team approach and share advice and encouragement.
2. Job Summary
As part of a small finance team of 4 your role will consist of accounting tasks which in the main relate to the accounts payable function and credit control. You will be responsible for ensuring that the purchase and sales ledgers are maintained and up to date including approval, processing and payment of supplier invoices and recovery of monies owed on sales invoices.
Success will look like:
- Supplier invoices are processed onto system within 60 hours of receipt
- Supplier statements are reconciled weekly
- Suppliers are paid within credit terms
- Supplier queries are dealt with within 7 days of receipt of invoice
- Sales invoices are paid within agreed terms
- Debtor accounts are monitored and collection processes are followed according to schedule
3. Responsibilities and main duties of the post:
Main Duties and Responsibilities but not limited to:
- Processing COS supplier invoices/credits onto Orderwise (our ERP system) including reconciling to purchase orders or returns and price checking
- Processing overhead invoices/credits onto Sage after checking pricing and approval ensuring they are coded to the correct nominal account
- Working with the suppliers and internal teams to resolve any queries on the purchase invoices/credits
- Reconciliation of the supplier statements to our systems
- Preparing, processing and posting supplier payments in line with terms
- Collecting monies due from customers by following scheduled collection processes
- Credit checking customers
- Ensuring sales ledger is kept up to date with all activities – invoices and incoming payments plus collection notes
Required skills and working methods:
- The ability to work in a team: you’ll be liaising with different suppliers and internal teams
- A high attention to detail
- The ability to work to a deadline, particularly under pressure
- Strong time management
- Mathematical Skills
- Ability to detect inconsistencies
- Accurate data entry
- Proficient with Microsoft Excel
Standard expectations of a Contego Team member:
- Carry out reasonable requests from management
- Prioritise workload effectively and deliver tasks on time every time
- Understand and manage personal performance on a daily basis
- Maintain confidentiality
- Follow company policies and procedures
- Present a professional image at all times
- Meet targets / KPI’s
- Comply with all aspects of Health & Safety policies and procedures
Key Performance Indicators
- 100% of non-queried invoices processed no later than 60 hours after receipt
- 100% of supplier statements reconciled within 48 hours
- 100% of approved supplier payments made within the supplier specific terms
- No supplier invoice to remain in query for longer than 7 days
- Sales invoices generated and distributed every working day
- 100% of customer receipts posted every working day
- Average Debtor Days = < 50
- Average Creditor days = > 25
4. GENERAL INFORMATION:
4.1 Job Description
This job description is not intended to be an exhaustive list of duties, rather to highlight the main responsibilities of the post. It may be reviewed and altered in the light of changed service needs and developments after discussion with the post holder.
The job holder will be required to comply with all policies and procedures issued by Contego Safety Solutions Ltd in the Staff Handbook.
4.2 Confidentiality:
All information in relation to clients and staff must be held in the strictest confidence and may not be divulged to any unauthorized person at any time without the authorisation of one of the Directors or unless it is in the best interest of the client or Company. The post holder must maintain the confidentiality of information about clients and other Contego Safety business in accordance with the Code of Confidentiality and the Data Protection Act, 1998. A breach of confidentiality in relation to manual or computer data will result in disciplinary action being taken in accordance with Contego Safety`s disciplinary procedure and may lead to dismissal.
4.3 Health and Safety
Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act 1974 to ensure that the agreed safety procedures are carried out to maintain a safe environment.
4.4 Equal Opportunities
As a member of staff at Contego Safety Solutions Ltd you have a personal responsibility to ensure that you do not discriminate, harass or bully, or contribute to the discrimination, harassment or bullying of a colleague or colleagues, or condone discrimination, harassment or bullying by others.
You also have a responsibility to ensure that all people that you have contact with during the course of your employment, including clients and staff are treated equally in line with the Equal Opportunities Policy.
Job Type: Full-time
Salary: £23,000.00-£27,800.00 per year
Benefits:
- Additional leave
- Company car
- Company events
- Company pension
- Flexitime
- Gym membership
- Health & wellbeing programme
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Hurstpierpoint, BN6 9LA: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 1 year (preferred)
Work Location: Hybrid remote in Hurstpierpoint, BN6 9LA
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